Application Process Information

It's time to apply for the 2013 Festival!

Dear Artists,
You are invited to apply for participation in the 3rd Annual Downtown Olathe Art Festival.  Our festival is a juried art festival that takes pride in quality fine art. Plus the many arts activities make it a family-friendly event.

Our goal is to take advantage of our historic small town atmosphere as we provide a gracious and rewarding festival for both exhibitors and attendees alike. Come be a part of our ongoing story!

Wide-ranging advertising will be provided. In addition, flyers will be available for each artist to send to their own mailing list.  There is no admission fee for spectators. 

The location of the Downtown Olathe Art Festival takes advantage of our charming 19th century pioneer town.  Booth placement and assignments will be determined by the festival committee. We are anticipating that we will have room for just over 100 artist booths.

Click here to be directed to Zapp, our online application tool.

Need assistance with the application process or have additional questions? Call us at 913-749-6789 or contact us by email.

FESTIVAL DETAILS: ARTIST GUIDELINES

Downtown Olathe (Kansas) Arts Festival 2013
Show Dates: 6/29/13 - 6/30/13
Application Deadline: 3/22/13

Downtown Olathe Arts Festival - 3rd Annual - June 29-30, 2013

Phone: (913) 485-6690
Show Dates: June 29-30, 2013 (set-up: June 28 and 29, 2013)
Application Deadline: March 22, 2013 Midnight CST

REQUIREMENTS:

Images: 3 (see Exhibitor Rules & Policies, #3, below)

Application / Jury Fee (Non-refundable): $25.00

An early application is recommend as the show and/or most categories will fill quickly. PLEASE NOTE we keep a WAIT LIST on a category basis.

ABOUT THE SHOW:
The Downtown Olathe Arts Festival, Inc. proudly presents its 3rd annual juried fine art event in Olathe’s Historic Downtown Founded in 1857, Olathe is a city in and the county seat of Johnson County in Northeastern Kansas. A suburb of Kansas City, Missouri, Olathe is the 4th largest city in a metropolitan area of 2 million inhabitants. Olathe is the 24th fastest growing city in the nation, and CNN/Money and Money Magazines have ranked Olathe #11 on its List of the “100 Best Cities to Live in the United States.” The median June temperature is a comfortable mid-80° . The Art Fest Committee is artist-friendly, displaying exceptional hospitality:

• free Saturday continental breakfast
• free Saturday lunch
• free bottled water
• free overnight & RV parking
• drive up booths to load / unload
• No commissions collected - artists keep all sales
• $200 Prize for Best of Show;
• $100 Prize for 1st Place in each of these categories:2D, 3D, & Jewelry
• Electricity available at each booth location
• Overnight security
• Extensive event advertising
• Free public admission to this family-friendly event
• Available flyers for artists to self market
• Artists’ Participation indicated on the festival web site

MISSION STATEMENT:
The Downtown Olathe Arts Festival Committee Strives to bring the arts to Downtown Olathe to celebrate our diverse community of visual and performing artists, for the benefit of people of all ages.

OVERALL VISION: The Downtown Olathe Arts Festival is open to fine art media of original design created by the artist. The jury committee is searching for artworks that display mastery of techniques and excellence in the use of design principles combined with personal expression.

In keeping with our Mission Statement and Overall Vision, the Downtown Olathe Arts Festival is fully accessible to patrons with disabilities and mobility or other physical challenges. The festival is also a nurturing and supportive venue for emerging (high-school and college age) artists. We encourage and support the participation of artists with disabilities and mobility and other physical challenges, as well as emerging artists, and will do our best to eliminate obstacles to the participation of such artists at the festival. For more information, or to let us know how we can facilitate your participation, please contact us at OlatheArtsFestival@yahoo.com

DOWNTOWN OLATHE ARTS FESTIVAL 2013 CALENDAR:

Application Available: January 11, 2013
Application Deadline: March 22, 2013 at 11:59 PM. CST
Jury: March 23, 2013 through April 18, 2013
Artist Notification: April 19, 2013
Invitation Acceptance Deadline: May 6, 2013 at 11:59 PM CST
Booth Location Request Deadline: May 6, 2013
Booth Location Notification: May 13, 2013
Wait List contacted to fill vacancies May 14, 2013 and continuing as needed
Booth Payment Deadline: May 24, 2013 at 11:59 PM CST
Last Email Reminder Sent: June 14, 2013
Artist Check-in and Set-up: June 28, 2013 7:00 PM to 9:30 PM*
Downtown Olathe Arts Festival 2013: June 29 10:00 A.M. to 09:00 P.M.;
June 30, 2013 10:00 A.M. to 5:00 P.M.

*Artist Check-in and Set-up: Artists are expected to check-in and set-up on Friday, June 28, 2013. However, a limited number of artists will be allowed by prior arrangement with DOAF to check-in and set-up on June 29, 2013 07:00 AM to 9:00 AM. Please contact DOAF for additional information regarding Saturday check-in and set-up.

MEDIA CATEGORIES:

Categories are used by DOAF to organize artists’ images into logical, related groups for the jury’s review. DOAF reserves the right to move any image submitted under one category into a category deemed more appropriate

• 2-D (painting: oils,acrylics, pastels, watercolor; print making; drawing; other )
• 3-D (sculpture; wood; stone; clay; metal; other)
• Ceramics
• Digital
• Fiber
• Glass
• jewelry
• Metal
• Mixed Media
• Photography
• Wood
• Miscellaneous

JURYING INFORMATION:
This show is limited to approximately 100 exhibitors chosen by a jury of highly qualified, talented, experienced, 2D and 3D fine artists, curators and gallery owners.. All participants in the show will be chosen by this jury (emerging artists and inclusive community artists excepted; see below). The ZAPP site will be updated as categories close; WAIT LIST applications will then be accepted. Artists called from the wait list will be chosen by category as cancellations are received and notified. They can, at that time, accept or decline an invitation to exhibit.

EXHIBITOR STANDARDS:
All work must be of original design and produced by the artist. The work exhibited must match the quality and style of work as represented in the submitted digital images. All exhibitors participating in the show must have in their possession a valid state Sales Tax number. Artwork must be suitable for display at a family-friendly event. We reserve the right to request an artist to remove from exhibition any work that we deem offensive or inappropriate for the event; any artist who fails to comply with such a request will be asked to leave.

ARTIST ATTENDANCE:
The artist whose work has been accepted MUST BE present for the duration of the show, except for reasonable brief breaks. All booths must be staffed at all times during the event; volunteer booth sitters will be available at the festival upon request to staff your booth during your breaks. .

BOOTH FEES:
Single Booth (10' x 10'): $120.00
Corner Booth
(2 display sides; limited availability): $155.00
Double Booth
(10’ x 20’; limited availability): $240.00

RAIN DATES; CANCELLATION BY EVENT ORGANIZERS:
There are no inclement weather dates; no refunds due to inclement weather There is no rain policy. Although there is less than 5 inches median rainfall in June, artists should always be prepared for inclement weather. The festival will operate as planned in the case of rain or inclement weather conditions unless to do so is deemed unsafe by the organizers. There are no refunds if the festival canceled by the organizers, but a credit will be issued for participation in the 2014 festival.

ARTIST CHECK - IN:
Please check in at the information booth and pick up your Registration Pack prior to set-up. The Registration Pack includes your name badge, booth number, and parking pass. Please wear your name badge during festival hours. No vehicle will be allowed on to the event site without a parking pass, and no vehicle will be allowed to park overnight in a designated parking area without a parking pass displayed on the vehicle dashboard.

EXHIBITOR RULES AND POLICIES:

1) Eligibility: The Festival is open to all applying artists. All work must be original, handcrafted, created and exhibited only by the approved artist(s). Kits, imports, and mass produced items are not allowed. Artwork must be suitable for display at a family-friendly event.

2) Media Categories; Work Exhibited and Offered for Sale to Public. Artist guarantees that all work submitted with Zapplication, displayed and for sale to the public during the Festival has been designed and executed by the artist. The festival will be juried to provide balance and ensure quality. All categories will be reviewed, juried and screened prior to acceptance. Artists may only show work in categories and body of work selected by the Jury and all work exhibited must be of the quality, category and body of work of that shown in the juried images. Artists wishing to exhibit works in more than one category must submit separate applications and digital images for each such category. Work of inferior quality or in a category or body of work NOT approved during the application process may not be exhibited, and any such work that appears in your booth at the festival must be removed. Framed prints and reproductions must be labeled as such. Display portfolios are acceptable.

3) Application; Digital Images. An Application and Jury fee of $25.00 must be paid at the time of application. The Application and Jury fee is nonrefundable. Applicants must submit three (3) color digital images, via the ZAPP application. These images must show individual pieces representative of current work. Digital images must be in jpg format; a maximum image size of 1000 pixels on the longest side and image quality no less than 150dpi. Disabled and emerging artists may request assistance with the application process by contacting festival organizers at OlatheArtsFestival@yahoo.com

4) Participation; Booth Fees; Cancellation; Booth and Display Specifications; Booth Location Requests
a) Artist agrees to accept invitation by May 6, 2013 and remit booth fee payment by May 24, 2012.
b) If booth fees are not received by 5:00 p.m. CST on May 24, 2013, the Festival will assume the Artist is not going to participate and will proceed accordingly.

c) Booth Fees:
Single Booth (10' x 10'): $120.00
Corner Booth
(2 display sides; limited availability): $155.00
Double Booth
(10’ x 20’; limited availability): $240.00

d) Booth Specifications: Booth spaces are approximately 10 feet deep by 10 feet wide. Two booth spaces may be purchased to create a double booth approximately 10 feet deep by 20 feet wide. A limited number of Corner booths (two (2) selling sides) are also available. Displays must be professional and aesthetically pleasing. All tents MUST be white and all racks MUST be covered. Displays must be professional and aesthetically pleasing. Art displays should resemble a “mini” art gallery.. Handwritten signs and sale signs are to be in keeping with the aesthetic quality of the festival. Booth risers are not permitted.
e) Booth Location Requests. Send Booth Location Requests to OlatheArtsFestival@yahoo.com; please place “Booth Location Request” in the subject line. Booth location requests must be received no later than May 6, 2013 at 11:59 P.M. CST. WE WILL DO OUR BEST TO ACCOMMODATE BOOTH LOCATION REQUESTS HOWEVER BOOTH LOCATIONS WILL BE ASSIGNED BY FESTIVAL ORGANIZERS. Booth locations may not be ‘swapped’, transferred or traded between or among artists; artists exhibiting outside of their assigned location may be asked to leave.
f) Cancellation: Refunds: Acceptance and payment of booth fees is a commitment to exhibit. Booth fees are 50% refundable until May 7, 2013 at 5:00 p.m. CST. After that time, booth fees are non-refundable. Cancellations must be in writing, via e-mail, to OlatheArtsFestival@yahoo.com
g) Bank Fees A $25 bank fee will be charged on all return checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.

5) Sales Tax: Participating artists are responsible for collecting and remitting current Kansas sales tax on all sales made during the Festival. All participating artists must comply with applicable Kansas statutes and municipal ordinances and with all Kansas Department of Revenue regulations. All participating artists must have a valid Kansas Sales Tax Number; to obtain a Sales Tax Number, and for additional information, go to http://www.ksrevenue.org/specialsalesevents.html. Please note that In compliance with Kansas Law, the festival provides a list with name, address, and phone number of all participating vendors (including the vendors’ Kansas sales tax registration and social security or FEIN numbers, if available) to the Kansas Department of Revenue

6) The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space is permitted. No representatives are allowed. To request a booth sitter, please contact the information booth

7) Artists will NOT occupy any area outside their assigned booth location without first consulting with a festival coordinator.

8) The Downtown Olathe Art Festival Committee may use selected artist images for festival advertising.

9) Parking: Vehicles must only be parked in designated areas.

10) Electricity. Artist’s booth fee includes access to electricity provided by the Festival and is intended to be used for only for lighting the artist’s display in the evening hours. No coffee pots, radios or other electrical appliances are allowed; a box fan of no more than 20 inches is allowed. A maximum of 15A may be used per artist tent. GENERATORS ARE NOT ALLOWED. Artists must furnish their own extension cords – minimum 14 gauge. Extension cords must be safely routed and meet local regulations.

11) Overall Vision: The Downtown Olathe Arts Festival is open to fine art media of original design created by the artist. The jury committee is searching for artworks that display mastery of techniques and excellence in the use of design principles combined with personal expression.

12) Festival organizers reserve the right to make final interpretations of all rules, regulations and policies.

READY TO APPLY?

Need assistance with the application process or have additional questions? Call us at 913-749-6789 or contact us by email.